Payroll Specialist

Job Title 
Closing date

The Payroll Specialist administers the company payroll, taxes, related benefits and reporting to remain in compliance with company policies and governmental regulations. 

What you’ll do:

  • ​Process bi-weekly and weekly employee payroll information, ensuring accurate and timely payment made to employees for each payroll period for salaried, hourly, and commission-based payments. Includes remitting payroll tax documents and benefit-related payments.

    • Reconcile payroll prior to transmission and validate confirmed reports

    • Process correct garnishment calculations and compliance

    • Process final payroll on accelerated schedules for terminations/resignations

  • Ensure status changes and audits of time records are accurate and any discrepancies are addressed and resolved.

  • Respond to payroll questions, verifications of employment, and concerns of employees, researching records and involving other resources/staff as needed, responding in a timely manner. 

  • Provide payroll reporting support.

  • Administration of the time clocking system for hourly field employees. 

  • Ensure that rules and regulations concerning confidentiality, privacy and retention are followed. 

  • Maintain 1099 data for contract employees and vendors and prepare the annual filings.

  • Assist others on the accounting team as needed with filing, ad hoc vendor questions, and other general accounting functions.

  • Work with HR to administer the employee benefit programs including 401(k), health insurance, long term and short-term disability and life insurance including on-boarding new employees and off-boarding terminating employees.

  • Act as a backup to HR to collect new employee documents when onboarding, including government forms, benefit registration and payroll system sign up.

  • Act as a back up to HR to maintain personnel files in both paper and digital formats.

  • Other projects as assigned.  

Our Ideal Candidate has:

  • High School Diploma/GED

  • Minimum three years of experience processing multi-state payroll

  • Strong knowledge of payroll best practices

  • Strong knowledge of federal and state regulations

  • Intermediate Microsoft Excel skills

  • Organizational skills

  • Exceptional attention to detail

  • Excellent communication skills, both verbal and written

  • Works well independently as well as with other members of the team

  • Ability to be consistently accurate and maintain a high degree of confidentiality

Bonus Points!

  • Associate degree in Accounting, Finance, or equivalent Vocational Education

  • CPP Certification

  • Experience processing payroll for a construction/industrial field

  • Self-starter and able to work in a fast-paced environment with the ability to multi-task.

  • Ability to complete simultaneous projects with minimal supervision.

  • Understanding of appropriate allocation of work and good prioritization skills.

  • General knowledge of employee benefits and employment practices.

  • Knowledge of FMLA, overtime laws, leave of absence laws, 401K, and Worker’s Compensation, understanding of payroll journal entries as it applies to payroll administration.

  • Customer service experience 

Novel Energy Solutions is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.



2303 Wycliff Street • Suite 300

St. Paul, MN 55114



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